Administrative Services
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Budget
Tentative Budget and Adopted Budget
Each year the annual budget is developed in as collaborative environment, supporting the goals and objectives established by the CLPCCD Board of Trustees.
To guide the budget process, the budget calendar is created by District Business Services in coordination with the colleges. This ensures the budget is presented to the Board of Trustees in a timely manner.
The major budget development milestones drive the budget development process:
- January
- Governor's budget proposal
- ACCCA/ACBO budget workshop on the Governor's budget proposal
- May
- Governor's May revise
- June
- Present Tentative Budget to Board of Trustees for approval (Title 5 California Code of Regulations section 58305)
- State budget signed into law
- August
- ACCCA/ACBO budget workshop on the Budget Act and trailer bills
- September
Revenue/Budget Allocation Model (BAM)
The CLPCCD Revenue/Budget Allocation Model (BAM) serves as an objective and consistent allocation tool that drives how the colleges, the District Office, Maintenance & Operations are funded. The model uses Full-Time Equivalent Students (FTES) in order to determine the funding level for the district as a whole. Funding is first distributed to district-wide expenditures for contractual, committed, and regulatory costs. Then, allocations to District Office and Maintenance & Operations are allocated by a set percentage. The remainder is allocated to the colleges based on a pro rata share of FTES.
Budget Transfers
Budget transfers occur to facilitate expenditures. Managers should view budget transfers as a management tool and seek to batch them to reduce the number of transfers needed. Managers should work closely with their administrative personnel to ensure that budget transfers are in line with the goals of the area and that they are accurate.
(Budget transfers for less than $2,499 receive final approval by the vice president; those for $2,500 or more receive approval by the area vice president and by administrative services.)
The electronic budget transfer process in Class-Web was implemented on October 18, 2016. At this point, paper budget transfers are no longer accepted.